A comprehensive or flexible package – the choice is yours:
Depending on the nature and requirements of your event — whether a seminar, conference, symposium or other professional gathering — you can choose between a comprehensive management package or a tailored selection of individual services.
FULL-SERVICE
We work alongside you throughout the entire event lifecycle, from strategic planning and initial preparation through to delivery and post-event close-out, ensuring seamless coordination at every stage.
CUSTOMISED
Choose only the services you need — from logistics and registration to communications and financial management — according to your internal organisation, requirements and budget.
Module
details
Budget Management
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Comprehensive financial support to protect, manage and optimise your event budget:
- Preparing the provisional budget
- Developing the funding plan
- Monitoring income including registrations, grants, partnerships and sponsorship
- Monitoring expenditure and financial commitments
- Managing quotations, purchase orders and overseeing expenditure approvals
- Monitoring cash flow
- Preparing financial dashboards and regular reports
- Analysing variances between forecast and actual figures
Preparing the event’s financial statement
Strategic management
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From initial concept through delivery, we oversee the project as a whole to ensure efficient organisation and successful delivery of your event.
Developing the overall project timetable
Preparing a detailed reverse schedule
Organising and chairing steering committee meetings
Coordinating partners and service providers
Monitoring decisions and action plans
Identifying and managing risks and anticipating unforeseen circumstances
Monitoring progress throughout each project phase
Tracking Key Performance Indicators
- Supporting organisers in their decision-making
Secure
Registration Platform
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An intuitive digital solution to centralise registrations, automate communications, and ensure secure, compliant management of personal data.
Customising the platform to reflect your event branding
Configuring participant categories
Creating and managing registration forms
Secure online payment
Automatic generation of registration confirmations
Issuing invoices and receipts
Managing preferential rates and promotional codes
Managing badges and attendance lists
Exporting registration data
Ensuring GDPR compliance and data security
Abstracts & Organizing Committees
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Dedicated tools and support to assist committees throughout the submission, review and selection process.
Setting up the abstract submission platform
Configuring themes and categories
Receiving and checking submissions
Managing authors and co-authors
Assigning submissions to reviewers, automatically or manually
Managing conflicts of interest
Monitoring the review process
Following up with reviewers
Communicating decisions to authors
Managing final submissions
Preparing oral and poster sessions
Supporting the organizing and scientific committees throughout the process
Programme Management
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From session planning to last-minute updates, we provide comprehensive program management to ensure a clear and up-to-date event programme.
Coordinating with the organizing committee
Developing the program structure
Scheduling sessions
Creating detailed timetables
Coordinating speakers
Managing attendance confirmations
Collecting speakers biographies and presentations
Managing time constraints and session timings
Continuously updating the program
Producing promotional materials including website, app and printed program
Funding & Sponsorship
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From preparing grant applications to managing sponsors and partners, we provide comprehensive support throughout the funding and partnership process.
Identifying potential funders
Preparing grant applications
Developing partnership proposals
Creating sponsorship packaging and proposals
Monitoring applications
Managing partnership agreements
Providing administrative follow-up with partners
Invoicing partners
Monitoring financial contributions
Coordinating exhibition and visibility spaces
Preparing reports for funders
Logistics & Coordination
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From coordinating service providers to welcoming participants, we ensure that every aspect of your conference runs smoothly:
Searching for and booking venues
Coordinating technical service providers
Managing catering
Arranging transport and accommodation
Planning the layout of event spaces
Managing signage
Coordinating of setup and dismantling
Managing exhibitor
Organising participant registration and on-site check-in
Coordinating volunteers and event staff
Supporting speakers
Managing unforeseen issues and last-minute requirements
Providing overall supervision throughout the event
Administrative Management
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From managing applications and registrations to follow-up and reporting, we centralise the administrative aspect of your event to ensure efficient and accurate management.
Opening and monitoring registrations including changes, cancellations, and confirmation
Managing individual applications and group registrations
Verifying supporting documentation
Monitoring payments
Preparing quotations, invoices, and receipts
Administrative and financial follow-ups
Telephone and email support
Producing participant lists and printing badges
Managing certificates of attendance
Providing regular reports to the organising committee
Archiving files and completing the administrative close-out of the event
Reliability, Adaptability, and Proximity
Three commitments that underpin the way we work with you to create successful, sustainable events.
